Data Privacy Policy

Overview

EndoSoft LLC, and its subsidiaries and affiliates ("EndoSoft") are committed to protecting the privacy and security of their users. In addition, EndoSoft's goal is to provide you with a personalized Internet experience and an Internet-based online information and communication service that delivers the information, resources and services that are most relevant and helpful to you. In order to achieve these goals, EndoSoft may collect information and process personal data during your visits to its web sites and, in particular, during your visits to EndoSoft.com and EndoVault.com web site. EndoSoft operates under the following set of strict privacy principles:

The only information EndoSoft obtains about individual users to its web site is that supplied voluntarily by users.
In cases when EndoSoft may need personal information to provide users with customized content or to inform them about new features or services, users are explicitly asked for that information.
Personally identifiable information provided by users (name, e-mail or address, etc.) will not be disclosed to anyone unless users indicate that EndoSoft may do so, or unless required by law, in conjunction with a government inquiry, or in litigation or dispute resolution.
Only statistical or anonymous information about EndoSoft.com or EndoVault.com users as a group (usage habits, demographics) may be shared with any affiliate, subsidiary, sponsor, advertiser or partner of EndoSoft, unless an appropriate confidentiality agreement is in place.
EndoSoft employs strict security measures to safeguard online transactions. All personal information is stored in a secured database.

The following discloses EndoSoft's information gathering and dissemination practices for EndoSoft Web sites, including, in particular, EndoSoft.com and EndoVault.com. Additional terms and conditions, if any, regarding the collection and use of your information may also be provided to you before you sign up for a particular service. Here you will learn what personally identifiable information of yours is collected and for what purpose, how and when EndoSoft might use your information, how EndoSoft protects your information, who has access to your information, and how you can correct any inaccuracies in the information or be able to request the removal of your information. Please note that this Data Privacy Policy does not apply to EndoSoft's processing of personal information on behalf of third parties, such as its corporate customers.

Purpose of Data Collection and Data Processing

EndoSoft collects and uses your personal data and the information you provide for purposes connected with managing its Web sites services, particularly at EndoSoft.com and EndoVault.com its internet-based online information and communication services.

What Information is Collected and what Data is Processed?

When you visit an EndoSoft Web site, such as EndoSoft.com or EndoVault.com, you may provide EndoSoft with various types of information: Web site use information recording your interaction with our Web sites, together with personal information that you voluntarily choose to provide to EndoSoft. Accordingly, EndoSoft collects information from you as one of its users in the following ways: (a) from EndoSoft Web server logs, (b) with cookies and (c) directly from the user.

(a) IP Addresses (Server Log Information)

An IP address is a number automatically assigned to your computer whenever you access the Internet. All computer identification on the Internet is conducted with IP addresses, which allow computers and servers to recognize and communicate with each other. EndoSoft collects IP addresses in order to conduct system administration, report aggregate information to affiliates, subsidiaries, sponsors, advertisers or partners, and to conduct site analysis. EndoSoft will also use IP addresses to identify any users who refuse to comply with EndoSoft's Terms of Use Agreement, and to identify users who threaten EndoSoft's service, site, user, clients or others.

(b) Cookies
Certain EndoSoft Web sites may place a text file called a "cookie" in the browser files of your computer. Cookies are pieces of information that a Web site transfers to an individual's hard disk for record keeping purposes. For example EndoSoft.com and EndoVault.com use cookies during your online session to deliver content specific to your interests. Cookies allow EndoSoft to avoid showing you the same ad or other message repeatedly. EndoSoft Web Site cookies do not contain personal information but may contain IP addresses and other "technical" information that could theoretically be used to identify you. They do, however, enable EndoSoft to relate your use of the site to information that you have specifically and knowingly provided to EndoSoft.com or EndoVault.com. You may wholly or partially disable the placement of certain cookies on your computer by changing the settings of your browser. However, if you do so then certain EndoSoft Web sites may not function fully or provide the same functionality as when the placement of cookies is enabled.

(c) Registration and Further User-Supplied Information
The registration pages of some EndoSoft Web sites and the "sign up" pages for some of our online services, such as those of EndoSoft.com and EndoVault.com, may require users to provide EndoSoft with contact information, such as their name and e-mail address. If you provide such contact information, EndoSoft will use it for authentication and to contact you in connection with the relevant Web site service, particularly those available on EndoSoft.com and EndoVault.com. Further, this contact information may in certain circumstances be made available to other users of EndoSoft's Web site services, if you as a user agreed to do so where such communication forms a part of the relevant Web site service.

As a user of EndoVault.com and/or EndoSoft.com you decide to provide further information as part of the registration or "sign up" process on a voluntary basis, such as e.g. a phone number, address, organization, role and/or title. In particular, as a user of EndoVault.com services you may be interested in e.g. setting up your personal profile, forming online relationships with other users, participating in certain communication groups and/or forming groups, sending messages, posting information, performing searches, and/or transmitting information through various communications channels. Any such information is collected and processed for the purposes connected with the provision of the particular Web site services only, such as the services available from EndoSoft.com and/or EndoVault.com. Please note, any such information and personal information provided as part of such an online service may be made available to all other users of the particular Web site services, e.g. all members of the EndoVault network worldwide. Your information may also be accessed by EndoSoft.

Where you share information as part of a group purporting to be "private", "secret" or which restricts access by particular users or categories of users you do so at your own risk. Please be aware that EndoSoft users with administrator rights will be able to access such groups and may do so to the extent that EndoSoft considers it necessary to do so to ensure appropriate use of the EndoSoft Web site services in accordance with applicable law, the terms of use and this Data Privacy Policy (e.g. if there is a suspicion of improper or inappropriate use) and/or if the traffic data connected with a particular group shows that the group is no longer in use.

Sharing Your Information with other users of EndoSoft's Web site Services (particularly while using communication services operated by EndoSoft Web sites)

As a user of EndoSoft's Web site services, you post all of user content on any EndoSoft's Web site at your own risk. Please note that no security measures are perfect or impenetrable, so even if there are groups having been marked as being 'secret' or 'private' there remains a risk that other users may employ improper measures to obtain access, so EndoSoft requests that you do not post information you consider as being private to EndoSoft web sites. EndoSoft cannot monitor all of the actions of the users of its communication services and therefore EndoSoft is unable to ensure that any privately or secretly marked content will not be reviewed by unauthorized persons. Accordingly, to the fullest extent permitted by applicable law, EndoSoft is not responsible for the circumvention of any privacy settings or security measures contained on the web site.

As a user of EndoSoft's web site services, you are responsible for the accuracy, completeness, currency and truthfulness both of your data and information but also that of any data and information that you share about others. You must obtain the fully-informed and freely-given permission of any and all other individuals and other persons before you provide EndoSoft with any information (be aware: including any pictures and/or images) about them via any EndoSoft web site (such as e.g. the company you are working for, your employer, your colleagues, your partners, any other third parties, etc), and you specifically warrant that you will do so.

Your consent regarding Information Collection and Data Processing

ALL INFORMATION YOU PROVIDE VIA AN ENDOSOFT WEB SITE, PARICULARLY ENDOSOFT.COM AND ENDOVAULT.COM - INCLUDING ANY PERSONAL DATA MAY BE MADE BROADLY AVAILABLE TO OTHER USERS OF ENDOSOFT'S WEB SITE WORLDWIDE AND/OR HOSTED IN ANY COUNTRY IN THE WORLD, INCLUDING COUNTRIES THAT HAVE NO SPECIFIC DATA PROTECTION LAWS AND WHERE YOU MAY HAVE FEWER LEGAL RIGHTS IN RESPECT OF YOUR PERSONAL INFORMATION. BY AGREEING TO THIS DATA PRIVACY POLICY YOU ARE CONSENTING TO THE PROCESSING OF YOUR PERSONAL INFORMATION IN THE MANNER DESCRIBED IN THIS DATA PRIVACY POLICY.

EU Safe Harbor Participation

EndoSoft LLC participates in the EU Safe Harbor Privacy Framework as set forth by the United States Department of Commerce.

Services (User-Supplied Information)

If you sign up for a particular additional service EndoSoft may collect additional personally identifiable information such as contact information (e.g., name, address, telephone number and e-mail address), demographic information (e.g., zip code, organization and/or role), billing information (e.g., credit or debit card numbers), or sensitive information (e.g., social security number, healthcare information).

We use the information to verify that only authorized users are accessing the respective application; to build your electronic client record or electronic personal health record so that EndoSoft may provide you the specific personalized service you have applied for and agreed with; and to contact you when necessary, to communicate helpful tips and advice during your participation to this service.

External Links

In order to provide users with greater value, EndoSoft may provide links to various third party Web sites. However, even if a third-party affiliation exists between EndoSoft and that destination site, EndoSoft exercises no authority over linked sites, each of which maintains independent privacy and data collection policies and procedures. EndoSoft assumes no responsibility or liability for these independent methods or actions and is not responsible for the independent policies or procedures of destination sites. Similarly, EndoSoft cannot and does not take responsibility for the privacy initiatives or the content of such Web sites to the fullest extent permitted by applicable law. These destination links are provided only for your convenience, and as such, you access them at your own risk. However, EndoSoft wishes to ensure the integrity of the EndoSoft Web site and its destination links, so any comments pertaining to EndoSoft.com or any sites accessed through EndoSoft links are greatly appreciated. See the Contacting this Web Site section below.

Surveys and Questionnaires

EndoSoft's Web site services, including in particular EndoSoft.com and EndoVault.com, may contain online surveys and questionnaires which may ask users for contact and/or demographic information. This information may be shared within EndoSoft to the extent necessary for the survey or questionnaire concerned, and with sponsors, advertisers or partners on an aggregate basis that does not indicate the identity of individual users.

E-Commerce

Some EndoSoft Web site services, including in particular EndoSoft.com and EndoVault.com, may use features or applications to collect data to facilitate an e-commerce transaction, such as registering you for a specific conference. EndoSoft will ask your explicit permission to transfer this data to a third party (e.g., conference coordinator) to facilitate this transaction. EndoSoft may store this information to verify the transaction for customer service and accounting reasons and may use this information to help personalize your experience on EndoSoft's Web site services such as those of EndoSoft.com or EndoVault.com. EndoSoft may also share this information with other third parties on an aggregate basis, but it does not indicate the identity of individual users. See the External Links section above for additional disclaimers regarding third-party Web sites.

Contests

EndoSoft may run contests as part of EndoSoft's Web site services, such as those on EndoSoft.com and EndoVault.com, where users are asked for contact and demographic information. The user's contact information is used to contact the user when necessary. Users may choose to receive future mailings if they opt in; see the choice/opt-in section below. Demographic and profile data is also collected at EndoSoft's Web site services such as on EndoSoft.com and EndoVault.com. This information is shared within EndoSoft to the extent necessary to run the contest or conduct a mailing and with affiliates, sponsors, advertisers and/or partners on an aggregate basis that it does not indicate the identity of individual users.

Third Party Ad Services

EndoSoft may utilize certain third-party advertising services to display advertising for its advertisers. These third-party services may place a cookie on your computer for the purposes of ad tracking and presentation. EndoSoft does not share personally identifiable user information with its advertising services.

Security

EndoSoft takes all reasonable measures to protect your data from loss, misuse, unauthorized access, disclosure, alteration and/or destruction. EndoSoft's Web site services such as those on EndoSoft.com and EndoVault.com have appropriate security measures in place to protect against the loss, misuse and/or alteration of the personal information under EndoSoft's control. Particular precautions to protect Users' information regarding EndoSoft.com and EndoVault.com services are that the account information is located on a secured server behind a firewall. Further, when users enter sensitive information (such as e.g. the password), EndoSoft encrypts that information using secure socket layer technology (SSL). In principal EndoSoft employs strict security measures to safeguard online transactions. All personal information is stored in a secured database.

Children's Privacy Protection

EndoSoft's Web site services such as particularly EndoSoft.com and EndoVault.com covered by this privacy policy is not designed for or targeted at children. EndoSoft will not knowingly collect and maintain personally identifiable information from children 13 years of age or younger.

Access to Personal Data and posted Information, Changing or Removing Information

Subject to any statutory exceptions, users of EndoSoft's Web site services have the right at any time to verify the accuracy of personal information held by EndoSoft in connection with its Web site services. Accordingly, you may access and update your personal information at any time. If you wish to delete your entire profile for any EndoSoft Web site services, such as EndoSoft.com and EndoVault.com, you may do so by contacting EndoSoft via email (web This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) to request the removal of your user account and profile (except to the extent that we are permitted to retain a copy under applicable law). Please be aware that deleted information may nevertheless persist in backup copies for a reasonable period of time, but will not be generally available to any other users of the Web site services. Please note that any such action may also irreversibly delete content which you may previously have posted and shared as part of the EndoSoft Web site services

EndoSoft will retain your personal information for as long as you continue to use the relevant Web site service (unless you request removal of your information). If you ask us to remove your personal information we will do so within a reasonable period of your request except where we need to retain your information for legal reasons or as otherwise permitted by applicable law. In cases of complete inactivity on your side for a period of 2 years (which means you do not login during such period), EndoSoft may (completely or partly) delete your data and any information you posted; however, it is not obliged to do so.

Choice/Opt-In; Review/Correct/Update; Contacting the Web Site

EndoSoft's Web site services, including those on EndoSoft.com and EndoVault.com, give users the opportunity to opt-in to receive communications from EndoSoft at the point where EndoSoft requests information about the user. This site also gives users the options listed below for removing their information from EndoSoft's database in order to stop receiving communications or EndoSoft's service; for reviewing, changing and modifying information previously provided; or should you have any questions about this privacy statement, the practices of this Web site, or your interaction with this Web site:

You can send e-mail to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
You can send mail to the following postal address:
EndoSoft LLC
135 Broadway
Schenectady NY 12305
You can call the following telephone number: (518) 831-8000

Your use of EndoSoft's Web site services, including in particular EndoSoft.com and EndoVault.com, is subject to this Privacy Policy as well as the relevant terms of use of the particular Web site service. EndoSoft reserves the right to change the terms, conditions, policies and notices under which the EndoSoft's Web site services are offered, including but not limited to any changes associated with the use of the EndoSoft.com Web Site and the EndoVault.com Web Site now or in the future. For the avoidance of doubt, this may include EndoSoft making changes to this Privacy Policy. Where EndoSoft implements any material changes EndoSoft will notify you by email, or through notice posted on the relevant EndoSoft Web site services, and will also provide you with an opportunity to review the changed version. Where you continue to use the relevant EndoSoft Web site services, you are deemed to agree to the changed version of the terms, conditions, policies and notices (as the case may be).