Excecutive Assistant

Friday, 05 June 2009 07:53

For our location in Bangalore we are currently seeking for an Executive Assistant who can work closely with our Sr. Vice President Marketing & Sales.

The ideal candidate will be self-driven and able to remain focused in a fast-paced environment. This is a chance for an experienced Executive Assistent to work in an international environment as an assistant for our Sr. Vice President who is based in the Europe.


Duties:

  • Produces information by Analyzing, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

  • Administrative writing skills
  • Reporting and Analytical skills
  • Experience with online flight and hotel reservations
  • Excellent skills in Microsoft Office, a.o. Projects, Excel, Word, Powerpoint, Visio
  • Time Management
  • Ability to produce release-quality documentation without editing support
  • Excellentverbal communication in English
  • Excellent grammar and spelling skills in English

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